RENTAL TERMS
Rental Terms Agreement
THIS EQUIPMENT LEASE AGREEMENT (“Agreement”) is entered into by and between Reverb Films LLC d/b/a Reverb Rentals (“Lessor”) and the individual or entity (“Lessee”) who acknowledges acceptance by checking the box labeled “I Accept the Rental Terms Agreement.” By checking that box, Lessee agrees to be legally bound by this Agreement in full.
1. Disclaimer
Lessor makes every effort to ensure that all equipment descriptions, specifications, and pricing are accurate. Lessor reserves the right to correct any errors and update prices or availability at any time.
2. Equipment Leased
Lessor leases to Lessee the equipment and accessories listed in the corresponding rental order or invoice (the “Equipment”). Lessee acknowledges receipt of all Equipment in good working condition, unless otherwise noted in writing.
3. Identification Requirement
Lessee must provide a valid, government-issued photo ID prior to pickup. The name on the ID must match the name on this Agreement and any payment method used. Lessor may retain a copy of the ID for verification and security purposes.
4. Term of Lease
The lease term begins on the pickup date agreed upon between Lessor and Lessee and ends when the Equipment is returned in full to Lessor. All Equipment must be returned by the specified return date and time. Any late return constitutes a breach of this Agreement.
5. Rent and Payment
All rental fees and deposits must be paid in full before pickup unless otherwise agreed in writing. Payments may be made by credit card, ACH, or other approved methods. A 3% fee applies to credit card transactions.
6. Security Deposit
A refundable security deposit may be required prior to pickup. The deposit may be applied toward any amounts owed under this Agreement, including repair, replacement, or late fees. Provided the Equipment is returned in the same condition (ordinary wear and tear excepted), the deposit will be released within five (5) business days.
7. Late Return and Default
Late returns are subject to a fee equal to 100% of the one-day rental rate per day, per item.
If the Equipment is not returned within seven (7) days of the scheduled return date, it shall be deemed stolen, and Lessor may file a police report and charge Lessee’s payment method for the full current replacement value of the Equipment.
Failure to remit payment for any outstanding balance within twenty-four (24) hours of Lessor’s notice constitutes Default, and all sums owed become immediately due and payable.
Lessor reserves the right to pursue all civil and criminal remedies, including attorney and collection fees.
8. Use and Restrictions
Lessee agrees to:
Use the Equipment only for lawful purposes and in accordance with manufacturer instructions.
Not loan, sublease, assign, or transfer the Equipment without written consent from Lessor.
Not operate, transport, or store Equipment in a manner likely to cause damage, loss, or violation of law.
9. Ownership
The Equipment remains at all times the sole property of Lessor. Lessee gains no ownership or intellectual property rights. Lessor makes no claim to any images, video, or audio created by Lessee using the Equipment.
10. Condition, Damage, and Cleaning
Lessee must report any pre-existing damage or malfunction within 24 hours of pickup. Failure to do so presumes the Equipment was received in good condition.
Lessee is fully responsible for:
All damage, theft, or loss occurring during the rental period.
The full current retail replacement value of any item lost, stolen, or damaged beyond repair.
The full cost of parts and labor for any repair.
Reasonable cleaning fees if Equipment is returned with mud, dirt, sand, smoke, powder, or similar residue.
Lessor determines the repair or replacement venue and cost at its sole discretion.
11. Missing Accessories
Lessee is responsible for the replacement cost of all missing accessories or components included in the rental (such as batteries, chargers, caps, filters, cables, bags, cards, mounts, tripods, and cases) not returned with the Equipment.
12. Insurance
Unless waived in writing by Lessor, Lessee shall maintain insurance covering the full replacement value of all rented Equipment and list Reverb Films LLC d/b/a Reverb Rentals, Bend, Oregon as both Additional Insured and Loss Payee.
If Lessee does not provide proof of insurance before pickup, Lessee acknowledges they are personally and financially liable for all loss, theft, or damage to the Equipment and accepts all associated risks.
13. Credit Card Authorization
By providing credit card or payment information, Lessee authorizes Lessor to charge all amounts due under this Agreement, including but not limited to:
Rental fees
Late fees
Damage, repair, or replacement costs
Cleaning fees
Attorney and collection costs
This authorization remains in effect until all Equipment is returned and all balances are paid in full.
14. Cancellations
Cancellations made within four (4) hours of booking are eligible for a 100% refund. Cancellations made more than four (4) hours after booking and up to twenty-four (24) hours before the rental start time are eligible for a 50% refund. Cancellations made within twenty-four (24) hours of the rental start time are non-refundable.
Lessor may cancel any rental prior to pickup at its sole discretion. In such event, any amounts paid by Lessee will be fully refunded.
15. Liability and Indemnification
Lessee assumes all risk and liability arising from possession, transport, or use of the Equipment.
Lessee agrees to indemnify and hold harmless Lessor, its members, agents, and employees from and against any and all claims, damages, losses, injuries, or expenses (including attorney fees) resulting from such use, except in cases of Lessor’s gross negligence or willful misconduct.
Lessor shall not be liable for any indirect, incidental, or consequential damages, including loss of income, profit, or production time.
16. Taxes and Duties
Lessee is responsible for all applicable taxes, duties, fees, and governmental charges arising from the rental or use of the Equipment.
17. Non-Availability / Force Majeure
Lessor shall not be liable for delay or failure to perform due to circumstances beyond its reasonable control, including but not limited to acts of God, theft, fire, accident, mechanical failure, transportation delays, or other causes outside Lessor’s control.
Lessor’s liability in such cases is limited solely to refunding rental fees paid for unavailable Equipment.
18. Default Remedies
Upon Default, Lessor may:
Charge all outstanding balances to Lessee’s payment method,
Repossess Equipment without prior notice,
Engage third-party collections or legal counsel, and
Pursue all remedies available under Oregon law.
Lessee shall be liable for all recovery, attorney, and collection costs. In any legal action arising out of this Agreement, the prevailing party shall be entitled to recover reasonable attorney fees and costs.
19. Location Tracking
Certain Equipment may contain electronic tracking devices for lawful security and recovery purposes. Lessor may access location data only to locate lost, stolen, or unreturned Equipment or as otherwise required by law. Lessee acknowledges and consents to the inclusion and use of such tracking devices for these limited purposes.
20. Severability and Entire Agreement
If any provision of this Agreement is held unenforceable, the remainder shall remain valid. This document constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements. No oral statements or modifications shall alter its terms.
21. Governing Law and Venue
This Agreement shall be governed by the laws of the State of Oregon. Venue for any dispute shall be in Deschutes County, Oregon.
22. Electronic Acceptance Validity
By checking the box labeled “I Accept the Rental Terms Agreement,” Lessee agrees that such action constitutes their electronic signature and has the same legal force and effect as a handwritten signature under the Electronic Signatures in Global and National Commerce Act (E-SIGN Act) and Oregon Revised Statutes §§ 84.001 – 84.061.
23. Acknowledgment
By checking the box labeled “I Accept the Rental Terms Agreement,” Lessee acknowledges they have read, understood, and agreed to all terms of this Equipment Lease Agreement and assume full responsibility for the rented Equipment and its use.